About Us

Born out of a group of companies with established backgrounds in the fields of Accounting, Communications, Sectional Title Management, Home Owners Association Management and Software Development and Website Designing, we identified the need for an Online Web Based Application which can meet the requirements of self managed schemes and small, medium and large managing agencies. Our focus was to create a User Friendly Professional Product yielding accurate and concise information as well as a managed communications program. To this end we are proud to present to you our BCMTRAC community scheme management solution.

BCMTrac Nama


Web Based Sectional Title Management / Home Owners Association Management

Financial Accounting, Customised Reports, Budgets, Levy and Debtor Administration

Confidential Home Owner access to invoices, statements, forms, documents

Document Housing: Audited Financial Statements, Rules, Plans, Application forms, Minutes, etc.

Task scheduler – for the creation of tasks, reminders etc.

Dashboard Manager – Management, Portfolio Managers, Trustees

Skype (recommended), Telephonic or Email support

Communications Module – interact with Trustees, homeowners, notice of meetings, information, letters, etc.

Training – One to One using Skype

Back Up Management

Our Partners


Managing Agents





Managing Agent

Initial Fee


Once off
  • The initial fee covers the setup of your agency and training on the functionalities of the various features and modules, in BCMTrac.
Join Us

Self Managed

Initial Fee


Once off
  • The initial fee covers the setup of your scheme and training on the functionalities of the various features and modules, in BCMTrac.
Join Us




per hour
  • Hourly rate as stated above, pro rata per half hour.

Managing Agent



basic charge per month
  • 2 - 5 users
    R150 each, per month
  • 6 - 10 users
    R100 each, per month
  • 11+ users
    R50 each, per month
  • Unit Transaction Fee - R3.00 per unit, per month

Self Managed



basic charge per month
  • 2 - 5 users
    R75 each, per month
  • Unit Transaction Fee - R5.00 per unit, per month

Training &



per hour
  • Hourly rate as stated above, pro rata per half hour



  • 250

    R0.60 per credit
  • 500

    R0.55 per credit
  • 1000 +

    R0.50 per credit

Satisfied Customers

  • Hodson Property Group

    Leighshé Hodson

    Hodson Property Group

    "Just some very quick feedback on Bcmtrac.

    I’ve been working on the program for a month now and whilst I only have a handful of schemes on at the moment, I can’t stop raving about this software.

    Your support staff are beyond fantastic and that’s the real reason for this email.

    I can’t begin to tell you how helpful Murray has been. He’s patiently gone through things with me, explained processes and answered what have at times been difficult questions. I am assuming he is not from a sectional title background, in which case he has done an awesome job at answering some of the more sectional title specific questions or reverting at a later stage with answers.

    I’ve tried not to harass your support staff with minor issues, rather trying to figure out the solution on my own but it seems your system flags issues and advises the client thus not allowing us to forget about the issue. This is then followed up with an email from your staff which means I have to sort it out NOW.

    The ongoing changes are also a positive sign that this software will evolve with us and true to your word – “we can customize and make it work for you”.

    Can’t believe it took us so long to take this step.

    Please feel free to provide my contact details to any prospective client should you require a reference – although, I’d like to be one of a handful of managing agents utilizing this as it definitely gives us an edge, I guess we can’t keep everything to ourselves."

  • Annette Laing Property Consultants

    Mike Power

    Annette Laing Property Consultants

    With the recent advances in technology, and the new regulations governing Sectional Title and CSOS, the industry needs to keep pace, and we find that BCMT is meeting those needs.

    The take on of existing schemes, whether from Pastel or other software platforms, is surprisingly easy. The methods used and the assistance of the BCMT staff make it is a very easy task to get these schemes up and running.

    On a daily (or weekly) basis, the automation of the cash books makes it a task to look forward to, and each time we do it, it gets easier and faster. The time saved can then be utilised to better manage the schemes, and collect any arrears.

    The suite of programs is continually evolving, and we are regularly receiving improvements to the system, and additional reporting functionality.

    We recommend the system to anybody, and will gladly speak to prospective clients of yours, to put them at ease with changing to your system.

  • Annette Laing Property Consultants

    Dawn Miller

    Harbour Island Master Home Owners Association

    After many months of searching for a suitable computer software management package to accommodate our Homeowner Associations and Body Corporates, we found “BCMTrac”, and we are so glad we did.

    From the outset they spoke our language and they were extremely accommodating of our unique needs and changes, which they addressed with the greatest of ease. Together with their combined knowledge of the Industry, Accounting and Software Systems, made the migration process simple and the result is that we are“happy customers”, and we haven’t even touched it’s full potential yet.

    The system itself is a breeze packed with endless time saving functionality, and we would certainly recommend the BCMtrac, industry specific product and service. It has been a pleasure doing business with the entire team and we look forward to a long and mutually beneficial future with them.

  • Annette Laing Property Consultants

    Lee-Ann Manggos

    Index Property Solutions

    I have been working on BCMTrac for the past 6 months and am loving it!

    We were on the Pastel System and I honestly would not go back for the following reasons:

    BCMTrac is:

    1) User friendly (easy to navigate, easy to access web based)

    2) A massive time saver as everything is mapped for you

    3) Gives your clients access to accounts, invoices, statements and management accounts (they loving the fact that they can see what’s going on at all times 😊)

    4) Documents are easily accessible such as conduct rules, insurance documents, its flexible and limitless as to what you would like to add

    The BCMTrac staff are amazing and always willing to help in a heartbeat. Their turnaround time is fantastic and you never have to wait.

    The other great thing is that you can make suggestions and these are all taken into account. You can literally tailor make your Body Corporates.

    Thanks guys for creating a masterpiece!!!!

Contact Us

If you are interested in viewing a demonstration of BCMTrac, which we do over the internet, please complete and submit the form below and we will contact you to arrange a suitable date and time.

Port Elizabeth Office

+27 (0) 41 365 0074


Plettenberg Bay Office

+27 (0) 44 533 5757


Johannesburg Office

+27 (0) 84 403 7733


Working Hours

Mon to Thu 08h00 - 17h00

Fri 08h00 - 16h00